TrayTally

Every count,
photographed,
on the record.

It follows Kroll, so the station is ready the moment the label is scanned. Every fill you choose to count keeps its photograph, its count, the lot and who did it.

In testing at an Ontario pharmacy

The TrayTally station on a bench: a camera on an arm above a green counting tray of tablets, and a screen beside it showing the count with every tablet marked.
The camera above, the tray below, the count on the screen.113 tablets, every one marked.This is the prototype. The software and the counting are what is being proven first; the design gets its turn after.

It arms itself.

The technician scans the label into Kroll, the way they already do. The station sees the prescription come up and arms itself — the drug, the prescription, the lot, all read from Kroll. Nobody touches it.

Five seconds at the bench, on the prototype. Details blurred.

WHAT YOU KEEP

What you keep.

Every fill leaves a record, kept for ten years and easy to search. When a question comes up later, this is what you have.

A record for every prescription
Counted or not. The drug, the lot, the expiry, the time and who packaged it — and when it was counted, the photograph, with every pill marked, and the count against the quantity the prescription called for.
There when someone asks
Your dashboard holds every record, searchable by drug, lot, prescription number or technician. A recall names a lot; that is one search. Next, each count will also be attached to the patient's documents in Kroll, where the rest of their history already is.
Count when you choose
A quick count for a number on the spot. A recorded count when it matters — a narcotic, or anything you want a photograph of on file — the tray is photographed and filed with the prescription, started at the station or straight from Kroll. The steps are below.
Nothing changes for your technicians
Most fills need no one to touch the station — the record is written as the prescription is packaged. While your staff work, Kroll is only read — never clicked or typed into. On the computer it is a small program that reads the screen — no installer, nothing from TELUS.

HOW IT WORKS

Three ways to count. One record.

Most fills start in Kroll and the station follows. The rest start at the station. Either way the record is the same — and when you only need a number, there is the quick count.

The fill starts in Kroll, as it does today. The station follows along, and the technician touches it twice: once when the count is done, once to keep it.

A prescription label with the DataMatrix in its top corner outlined and marked: scan this DataMatrix.
01 / 09

The label is scanned into Kroll to start the fill, as it is now.

THE RECORD

Every fill, on the ledger.

A counted fill keeps its photograph. A fill packaged without a count gets a record that says so — some fills cannot be counted, liquids and sealed packs among them, so counting is a choice. Both are there when the question comes. Next, counted fills will also be attached to the patient’s documents in Kroll.

Sample records: real trays and real counts. Prescription numbers and initials are invented.

FAQ

Questions, answered.

Does it slow my technicians down?
For most fills, not at all — the record is written as the prescription is packaged. A recorded count adds about fifteen to thirty seconds: count as usual, hold the tray under, two taps. Worth it for narcotics and anything you want a photograph of on file.
Do I need anything from TELUS?
No. No API, no licence, no plugin. While your staff work, it only reads the Kroll screen — it never clicks or types over them.
What runs on my computer?
A small program on the Kroll workstation that reads the screen. No installer, no admin rights, nothing from TELUS — and if you ever want it gone, you delete one folder.
What happens when Kroll updates?
Counting keeps working. The automatic arming reads Kroll's screen, so an update that moves things around can pause it until we adjust — nothing is lost while it does.
Where do my records live, and who can see them?
On the station's encrypted disk, on your counter, with a copy on a server we run in Canada, on a private network — nothing on the public internet. No other pharmacy can see them, and every time a record is opened, that is logged.
What if the internet goes down? Or Kroll? Or the power?
It writes to its own disk and catches up when the connection returns. Without Kroll, counting works and the automatic arming waits. After a power cut it comes back on its own, on your own network.